| Payroll & Human Resource |
Employment Applications | An application must be completed by all applicants as part of the application process. |
Direct Deposit Authorization Form | This is the form that all employees must fill out to determine where their net pay will be direct deposited. |
| W-4 Form | This form is required by law to be completed by all employee's to record federal tax withholding information. To change your federal tax withholding amount, print and complete the form, then forward it to the Business Office. |
W-4 Tax Withholding Calculator | To help employees ensure they do not have too much or too little income tax withheld from their pay. Most will find this more accurate and easier to use than the worksheets that accompany Form W-4. Instructions for using the Tax Withholding Calculator. |
| I-9 Employment Eligibility Verification | This form is required by law to be completed by each employee before starting work, the form requires certain documents be presented before the form can be accepted. |
| Post-Retirement Employment | Memo explaining the laws and reporting requirements for retired employees collecting a pension from Employees Retirement System (ERS) or Municipal Employees Retirement System (MERS) while working for the school department. |
| ERS Post Retirement Form | The form required by the Employees Retirement System (ERS) to be completed by retirees on a monthly bases for all hours worked while collecting their pensions. |
Waiver of Health & Dental Insurance | This form must be completed if an employee elects to waive any Health or Dental Insurance benefits. |
Material Stipend Policy | Material Stipend Policy and Procedures |
Material Stipend Request Form | Material Stipend Request Form |
Out of Building Request Form | To request permission to attend conferences, workshops, meetings, etc. that would take you away from your work site of record. |
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403(b) Annuity Forms & Information |
403(b) Salary Reduction Eligibility Notification | This form is required to be signed by every employee notifying them of our 403(b) Annuity Salary Reduction Program. |
403(b) Annuity Summary Plan | Explains what a 403(b) Plan is and its benefits. |
403(b) Annuity Guidelines and Policies | Explains the forms that must be completed, the dates the forms are due, Catch-Up Provision, etc. |
403(b) Annuity Approved Service Providers | This is a list of the approved insurance companies and service providers the school department allows. |
403(b) Salary Reduction Agreement | The required form that must be completed to initiate a 403(b) Annuity pre-tax payroll deduction. Your Service Provider must also complete Section 6, the Maximum Allowable Contribution (MAC) calculation as explained in Section 5 of this form. |
403(b) IRS Publication 571 | The IRS Publication that explains all the laws, rules, and regulations regarding 403(b) annuities. |
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Purchasing & Accounts Payable |
Purchase Requisition Forms: | Purchase requisition forms for your school. |
Purchase Requisition Procedure | Instructions and requirements for completing purchase requisitions and submitting to the Business Office. |
Vendor Invoice Procedure | Instructions and requirements for submitting vendor invoices to the Business Office. |
Budget Transfer Form | This form must be completed to transfer bedget funds between accounts. |
Independent Contractor Agreement | Agreement that MUST be completed for all Independent Contractors that are not current employees and are not acting as an employee per IRS regulations that are stipulated in the agreement. Form W-9 and Form DWC-11-1C, below, must also be submitted |
W-9 Request for Taxpayer Identification Number | This form must be completed per IRS regulations for all Independent Contractors and Vendors that are not current employees. Form must be submitted with the Independent Contractors Agreement above. |
Form DWC-11-1C Designation of Status as an Independent Contractor | The purpose of the form is to clarify the relationship between a contractor and the business hiring the contractor. Submitting this form means that the contractor is not an employee of the hiring business for workers' compensation purposes. |
Mileage Reimbursement Request Form | Mileage reimbursement request form. See Travel Reimbursement Policy for IRS mileage rate. |
Mileage Chart | Mileage Chart listing between each school. |
Travel Expenditure Report | Form that must be used to be reimbursed for all Travel Expenditures. |
Travel Reimbursement Policy | Travel and Business Reimbursement Policy |
Tuition Reimbursement Form NT | Tuition Reimbursement Form for Non Teaching Employees. |
Local Budget & Expenditure Guidelines | Guidelines that must be followed in order to modify you Local budget and make expenditures from it. |
Grant Budget & Expenditure Guidelines | Guidelines that must be followed in order to set up a grant budget and make expenditures from it. |
Local Budget Year End Cut Off Procedures | This explains the cut off periods for all purchase requisitions and vendor invoices for the local budget. |
Grant Budget Year End Cut Off Procedures | This explains the cut off periods for all purchase requisitions and vendor invoices for all grants. |
School Activity Account Guidelines | Guidelines for use of School Activity Accounts. |
Textbooks Order Forms | Textbook Order form for your school. |
Miscellaneous Forms |
Application for Use of Buildings | Application form to use or rent a school facility, building, gymnasium, auditorium, or classroom. |
Field Trip Request Form | To request permission for a student field trip. |
Bus Requisition Application | Application form to request use of a school bus. |
